Daily shuttles.
Run like clockwork.
ETS — Employee Transport Service — is the daily shuttle that gets your staff to work and home. PoolCar gives your leasing-company partner the operational backbone — routes, schedules, attendance, billing — and gives your admins and employees the visibility they need without a thousand WhatsApp messages.
At a glance
- Who you are
- Corporate client using staff shuttles
- Run by
- A leasing-company partner
- Pattern
- Fixed weekly routes
- Billing
- Monthly subscription, tiered by staff count
What ETS is
ETS — Employee Transport Service — is shuttle transport for your employees, run by a leasing company, organized on PoolCar. Fixed weekly routes, designated stops, scheduled pickups and dropoffs, attendance tracking.
Fixed weekly shuttle routes
A route runs the same days each week — for example, Mon–Fri morning pickup from three Lagos stops to your office, and the evening run back. The pattern is set; daily executions follow it.
Inbound and outbound
Each direction is its own route. AM-pickup-to-office and PM-office-to-dropoff are two routes, so you can adjust them independently.
Capacity-managed
Routes have seat capacity, and you can run multiple vehicles per route to expand capacity. Vehicle assignments rotate over time as your leasing partner repositions fleet.
Getting set up
Setup is run by your leasing-company partner. They configure your account, create your routes, import your staff, and bring you live in days.
Corporate account
Your leasing partner enables the corporate-clients module on their side and creates your corporate account with your business name, primary contact, and chosen subscription tier.
Admin login
Admins on your side sign in via email-OTP at the leasing company's subdomain — no password to manage, no separate platform account.
CSV staff import
Upload your employee roster as a CSV. Each employee gets an email, optional phone, and is bucketed into a department for reporting later.
Departments and reporting
Group your staff by department or cost centre. Attendance reports later roll up by department so finance and HR see what they need.
Routes and stops
A route is a sequence of stops with scheduled times. Your leasing partner configures the route; your admins assign which staff use which route.
Stops with schedules
Each route has ordered stops with names, locations, and scheduled times in your operating timezone. The schedule is the operational source of truth.
Days of week
Routes run on specific weekdays — typically Mon–Fri, but configurable. Each scheduled day generates an "execution" — the actual run for that date.
Staff assignments
Assign employees to a route — or to specific stops on a route — so the driver knows who to expect at each pickup point.
Per-date overrides
Public holiday? One-off schedule change? Override the pattern for specific dates without disturbing the weekly base schedule.
Your employees' experience
Each employee gets a permanent QR token they use to check in on the shuttle. They can see their route, schedule, and history through their own portal.
Permanent QR token
Each employee has a unique QR they keep — on their phone, printed on a badge, however your team prefers. The driver scans it at boarding to confirm.
Employee email-OTP login
Employees can sign in to their own portal at the leasing company's subdomain to see their assigned route, today's schedule, and past attendance.
Route schedule view
Employees see the stops, times, and direction of their assigned shuttle. If anything changes for a date, they see the override before they leave.
Notifications
Optional notifications for schedule changes — useful for unscheduled cancellations, weather, or holiday overrides.
Attendance and oversight
You see who actually rode the shuttle, when, and through which route. Attendance data flows into reports for HR and finance.
Attendance reports
Per-day, per-route, per-department views. Spot patterns — busy stops, declining usage, missed pickups — and adjust capacity with your leasing partner.
Daily executions
Every scheduled run materializes as an execution with the assigned vehicle, driver, expected employees, and check-in records.
Department breakdown
Group attendance by department or cost centre — useful for cross-charging or quarterly reviews of transport spend.
Billing
ETS is billed by your leasing-company partner on a subscription model — a monthly fee tied to your active staff count.
Tiered subscription
Pricing follows staff-count tiers — for example, 0–100 staff, 101–500, 501–1,000, 1,001+. Your tier is set at onboarding and adjusts as your roster grows.
Monthly invoice
A single monthly invoice from your leasing partner covers the ETS service. Paid through Paystack, bank transfer, or whatever your partner accepts.
Reconciled to attendance
The audit trail is comprehensive — your finance team can reconcile invoices to actual route executions and attendance counts at any time.
Related roles
Other people who use this part of PoolCar
Looking to start an ETS programme?
ETS is set up by a leasing-company partner. Talk to us and we'll connect you to a partner running shuttles in your city, or to one ready to set up new routes for your team.