A direct lease.
With marketplace-grade tooling.
If your company has a direct lease arrangement with a leasing company — outside the marketplace, on agreed terms — PoolCar still runs the operations. You get a portal for your team, an audit trail for finance, and consolidated invoicing for billing.
At a glance
- Who you are
- Direct B2B client of a leasing company
- How you log in
- Email one-time code
- Billing model
- Direct, consolidated
- Set up by
- Your leasing-company partner
Who this is for
Some businesses prefer a direct relationship with one leasing company — negotiated rates, custom terms, consolidated invoices — rather than picking from a marketplace each month. That's where corporate clients fit.
Direct lease, not marketplace
You and the leasing company agree to terms outside the marketplace. They add you as a corporate client and bill you directly. PoolCar runs the operations.
A long-term arrangement
Corporate clients typically work on monthly or annual arrangements with consolidated invoicing — better for finance teams that want one bill, not a stack.
Same operational backbone
Even though billing is direct, the booking flows, driver portal, audit trail, and reporting all run on PoolCar — same operational quality as marketplace customers.
Getting set up
Your leasing-company partner is the one who creates your corporate-client account. They invite you to a portal where you and your team can manage day-to-day operations.
Email-OTP login
You sign in to the corporate-client portal with your email and a one-time code. No passwords to manage; no account creation forms to fill in.
Admin team
Your leasing-company partner can add multiple admins on your side — finance, ops, HR — each with their own email login.
Your business profile
Your business name, address, billing contact, and any specific terms agreed with the leasing company are configured at setup. Updates happen through your account manager.
Day-to-day operations
You manage your fleet allocation through your portal — see vehicles, see active bookings, run reports — without dealing with the marketplace flow.
Reserved vehicles
See every vehicle currently leased to your company, with the period, hours allocated, and hours used so far. Renew or adjust through your account manager.
Booking calendar
A unified view of all your bookings — by date, vehicle, or staff. Filter by status to see what's upcoming, in progress, or completed.
Audit trail
Every booking, change, and trip is logged. Useful for finance reconciliation, internal disputes, and quarterly reviews.
Notifications
Booking confirmations, schedule updates, and trip status changes flow to the right people on your team automatically.
Billing and invoices
Corporate billing is consolidated — one invoice per period covering everything you used, with a clean line breakdown for finance.
Consolidated PDF invoices
Every billing period generates a single PDF with all activity — vehicles, hours, drivers, any pass-through costs — line-itemized for review.
Custom payment terms
Terms — net 7, net 30, advance, or otherwise — are agreed with the leasing company at the start. PoolCar honors what they configure on your account.
Multiple payment paths
Pay through Paystack hosted checkout, bank transfer, or whatever your leasing partner accepts. Receipts are uploaded back into the portal as a paper trail.
Related roles
Other people who use this part of PoolCar
Want a direct arrangement?
Reach out to one of our leasing-company partners directly, or contact us and we'll connect you to the right operator for your needs.